Fishawack District Eagle Rank Advancement Process

  1. It is the responsibility of the Eagle candidate to find and develop a project which is Eagle worthy in discussion with his Unit Leader, Eagle Project Mentor/Coach or other appropriate individuals.
  2. The Eagle candidate needs to make sure that the Benefiting Organization will let him do the project and has proper jurisdiction. (Do not assume). At the conclusion of the Eagle Scout Service Project Workbook are two pages entitled Navigating the Eagle Scout Service Project. It is recommended that the Scout and his Unit leaders be familiar with this document, and that the Scout provide a printed copy for review by the proposed Project Beneficiary who may not be familiar with Eagle Projects. Note that on Page E of the Proposal section, there is provision for the Beneficiary to check off on receipt of this document.
  3. The candidate must use the current  version of the Eagle Scout Service Project Workbook.  All documents should be located through https://ppcbsa.org/committees/advancement/.
  4. If in the development process the Scout is not sure whether the project is appropriate, he should, early in the process, contact the District Advancement Chair for guidance.
  5. Upon completing the Proposal section of the Eagle Scout Service Project Workbook, the Eagle candidate must contact the Fishawack Advancement Chair for initial acceptance of the concept. He will assign you a District Eagle Advisor. It is recommended that the completed Proposal including a scan of the signature page (all four (4) signatures but excluding the Council or District Approval) be emailed in PDF format, and the Scout’s parent cc:d on that email:

Fishawack Advancement Chair:
Bruce Benson, 29 Ferncliff Rd, Morris Plains 07950
email: 
[email protected] Telephone: (973) 538-8325

IMPORTANT NOTES ON DIGITAL FILES
Do not use the highest resolution for embedded photographs.  200 dpi is adequate.
Please do not try to email any file over 6 MB and/or email photos of Proposal pages.
Email a separate file if you have a map, drawing or sketch.  It will not be legible embedded in the Proposal.
If you wish to share a cloud-based document, it must be using a site that does not require a login.

(Do not start working on the project until you have your District Advisor’s approval in Step 6!)

  1. The assigned District Eagle Advisor will read your proposal and make suggestions for your consideration and once satisfied will sign off on your project.  This is the final signature on Proposal Page E of the Workbook. Once signed, you may then start working on the project.   Successful projects are those that have a detailed plan, see Final Plan Pages A through E of your Workbook for guidelines.    The Fishawack District Advancement Committee strongly suggests that you consult with your Unit Eagle Coach or Unit Leader to review your plan before you schedule the start of your project.
  2. If the “public” is to be asked to assist with funding the project (i.e. outside of the Unit, chartering organization, beneficiary or Scout’s family), there MUST be a Fund Raising Application completed.  For more information see Fundraising Application Pages A & B. If it is anticipated that there will be Fund Raising in excess of $2500, the District Advancement Chair must approve your Fund Raising Application.
  3. The Eagle candidate will contact the District Eagle Advisor if there are changes which are not anticipated in his write up and which may affect the outcome or scope of the project (do not wait till after the project is completed – if in doubt, ask!)
  4. Once you have completed the project, complete The Project Report section of the workbook.  The Fishawack District Advancement Committee strongly recommends that you ask your District Eagle Advisor to review the report. This will keep your advisor informed of any changes or issues related to the project and will help to make your Eagle Board of Review go more smoothly.  Your advisor may recommend edits to your project report; it is your decision whether or not to incorporate them.
  5. A representative from the Unit will need to go online and fill out the hours for your project on the Service Hours Reporting website (accessed through Patriots Path website: https://ppcbsa.org/committees/community-service/
  6. Fill out the Eagle Application including Merit Badges earned (cross out as needed for MB #7, 8 and #10), and Position of Responsibility including accurate dates. (It is recommended you obtain a report from BSA Internet Advancement to check all merit badges which are recorded by council to check for any discrepancies prior to filling out the application)  Your Unit Advancement Chair should be able to assist you with obtaining this information and may review the Application.
  7. The Unit Leader (Scoutmaster) and Committee Chair will need to review and sign the Application.
  8. It is recommended (but not required) that the Eagle Candidate write his letter of Life Purpose prior to having his Unit Leader (Scoutmaster) Conference -see Requirement 6 on the Eagle Rank Application.
  9. The Eagle Candidate will turn in a printed copy of each of the completed and signed Eagle Scout Documents as per Patriots Path Council Policy.  See: https://ppcbsa.org/wp-content/uploads/EaglePaperworkElectronic1.pdf
  10. Council will check the original documents, scan them into a PDF document, return them to the Scout and then notify him, his District Eagle Advisor, and the Fishawack Advancement Chair that the paperwork has been checked and approved for scheduling a Board of Review.
  11. At this point, the Unit will request confidential letters of recommendation for the Eagle Candidate from the list of references on the completed Eagle Rank Application. While the Scout may request these letters, the sealed letters must be sent to another authorized adult in the Unit, who will assure that they are available for the Board of Review.
  12. Once these letters are received, the unit will contact the District Eagle Advisor to arrange for the Board of Review, which will be chaired by the District Eagle Advisor. It is recommended that the Eagle Candidate be the interface between the Unit and the District Advisor.
  13. For the Board of Review, the Unit will invite three (3) Scouters at least 21 years of age from its own Unit Committee or it may invite others from the community who are familiar with the Eagle rank.  NOTE: Boy Scouts may NOT select the individual members of any Board of Review. Unit leaders, Unit Leader assistants, parents and guardians may not participate in the Board.  The Unit will provide an appropriate location for the Eagle Board at a date and time agreeable with the District Eagle Advisor.
  14. The Eagle Candidate will provide the PDF of the Eagle Documents for each person sitting on the Board.  This should be provided one week in advance so that all participants may review the materials and the Board can start promptly.  Printed copies should be available at the Board for all participants.
  15. The Eagle Candidate will bring the original completed Eagle Application and any supplementary media/documents he wishes to bring; he should be dressed in full uniform for his Board of Review.
  16. At the successful conclusion, the District Eagle Advisor signs the Eagle Application and the completed Advancement Reporting Form (BSA #34403B). The other Board members sign the Reporting Form.  Documents are submitted to Council per item 14 above. It is recommended that a copy be kept of the signed documents being submitted.

August 2018

For further information, refer to the current Guide to Advancement, BSA Requirements, Eagle Rank Application and Eagle Project Workbook